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Sample email to send when coaches register

Suggested email title: Welcome to [STATE] LifeSmarts!

Dear LifeSmarts Coach,

Thank you for registering for [STATE] LifeSmarts! We hope you’ll join us for another year of consumer literacy and competition over at www.LifeSmarts.org.

My name is and I will be your State Coordinator for the upcoming year. Expect to receive a few updates from me throughout the school year about various things, including upcoming competition deadlines, new features of the website, and other useful information.
You may have noticed that the online competition started on [Thursday, September 27]. The online qualifying competition will remain open through [January 26, 2019]. Since players’ competition scores are final, we encourage your students to spend the fall practicing and take the actual Qualifying Category Quizzes as close to the closing date as possible.

In order for a team to qualify, at least four players must complete all seven online competition quizzes: the pre-test, the five Category Quizzes (Environment, Personal Finance, Health and Safety, Consumer Rights, and Technology), and the Capstone post-test which appears once all 5 Category Quizzes are complete. Once four players on the same team have finished all 7 quizzes, the team is eligible for competition. If more than four players are on a team, only the top four players’ scores will be used to determine the team’s final score.

Coaches may create as many teams as they like, though only [one] team per school may compete in the state competition. [If your school has more than one team qualify for the online state competition, the coach can choose the 4 or 5 eligible students from any of his/her teams to form the final roster.]

[After the online qualifying session closes in January, eligible teams will compete in a special Online State Tournament using the TeamSmarts format. The team with the highest score] will receive an invitation to the National LifeSmarts Championship, next year in Orlando, Florida on April 13-16, 2019.

I am looking forward to working with you as State Coordinator. Please feel free to contact me with any questions you may have about the competition. Thanks again for your interest in LifeSmarts, and best of luck!